Personal Assistant & Administration Manager

Our client is seeking a dynamic Personal Assistant & Administration Manager. This position blends strategic oversight of administrative operations with dedicated executive support. The successful candidate will ensure the seamless functioning of office services while providing proactive, confidential assistance to the Country Manager. Strong organisational skills, sound judgement, and a solutions-focused mindset are essential to thrive in this diverse and fast-paced role.

Responsibilities

• Oversee visa, work permit, travel documentation, and insurance processes.
• Manage legal filings such as licences, permits, and company registrations.
• Liaise with government bodies for applications, renewals, and compliance matters.
• Handle contracts related to general office services (e.g. security, cleaning, vehicle leasing).
• Administer third-party service agreements (e.g. IT, telecoms, equipment, insurance).
• Ensure maintenance and smooth functioning of office facilities and equipment.
• Supervise overall office appearance, cleanliness, and workplace safety standards.
• Coordinate internal meetings, events, and related administrative logistics.
• Manage the Country Manager’s calendar, travel arrangements, and appointments.
• Prepare agendas, presentations, and take meeting minutes as required.
• Track action items and ensure timely follow-through on key initiatives.
• Serve as a liaison between the Country Manager and internal/external stakeholders.
• Compile reports and documentation for performance reviews, KPIs, and internal updates.
• Handle confidential and personal matters with discretion and professionalism.
• Provide additional administrative and executive support as assigned.

Requirements

• Bachelor's degree in Business Administration or related field.
• Minimum 5 years’ experience in an administration or executive assistant role; 10 years preferred.
• Excellent organisational, communication, and multitasking skills.
• Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Fluent in Thai and English; comfortable with formal and technical content.
• High degree of integrity, discretion, and professionalism.
• Ability to work independently, under pressure, and manage multiple priorities.