Executive Assistant / Office Manager
Our client is a rapidly expanding food manufacturing group, establishing its APAC headquarters in Bangkok and is seeking a dynamic Executive Assistant / Office Manager to become the driving force behind its newly established office. Acting as the key support partner to a senior leadership team, you will ensure seamless executive coordination while taking full ownership of office operations, including vendor management, stakeholder relationships, visitor experience, and day-to-day administration.
The role is ideal for a mature, highly proactive professional who thrives in an entrepreneurial environment, enjoys creating structure from ambiguity, and takes pride in delivering operational excellence with minimal direction.
Responsibilities
• Provide high-level executive support to senior leadership, diary and inbox management, scheduling, and coordination across time zones
• Manage domestic and international travel arrangements and itineraries
• Host and coordinate international visitors, ensuring a professional and welcoming experience
• Own day-to-day office management: cleanliness, pantry and supplies, and the overall look and feel of the workplace
• Manage building and vendor relationships, sourcing quotes, liaising with suppliers, and negotiating with vendors and service providers
• Support contract administration and basic agreement handling (lease, vehicle, and supplier paperwork)
• Act autonomously as the central point of contact for the office, resolving issues independently as they arise
Requirements;
• Minimum 5–6 years' experience as an Executive Assistant, with clear office-management exposure
• Mature, independent self-starter, confident handling situations and making decisions without close supervision
• Strong spoken and written English (spoken fluency is essential)
• Highly organised, presentable, and professional in dealing with senior stakeholders and external partners
• Comfortable-owning vendor and building relationships and negotiating on the company's behalf
• A legal or contract-administration background is an advantage
The role is ideal for a mature, highly proactive professional who thrives in an entrepreneurial environment, enjoys creating structure from ambiguity, and takes pride in delivering operational excellence with minimal direction.
Responsibilities
• Provide high-level executive support to senior leadership, diary and inbox management, scheduling, and coordination across time zones
• Manage domestic and international travel arrangements and itineraries
• Host and coordinate international visitors, ensuring a professional and welcoming experience
• Own day-to-day office management: cleanliness, pantry and supplies, and the overall look and feel of the workplace
• Manage building and vendor relationships, sourcing quotes, liaising with suppliers, and negotiating with vendors and service providers
• Support contract administration and basic agreement handling (lease, vehicle, and supplier paperwork)
• Act autonomously as the central point of contact for the office, resolving issues independently as they arise
Requirements;
• Minimum 5–6 years' experience as an Executive Assistant, with clear office-management exposure
• Mature, independent self-starter, confident handling situations and making decisions without close supervision
• Strong spoken and written English (spoken fluency is essential)
• Highly organised, presentable, and professional in dealing with senior stakeholders and external partners
• Comfortable-owning vendor and building relationships and negotiating on the company's behalf
• A legal or contract-administration background is an advantage
