• Review initial documentation to ensure shipping information is correct and complete, and confirm with overseas partners
• Confirm receipt of handling and billing instructions from the Sales and Marketing Department or overseas agents
• Inform consignees directly of upcoming shipments and/or send documents to Customer Service
• Create job files in FMS, attach cover sheets and shipment details, and note the status of each job for processing
• Keep accurate, timely records of manifest amendments on file
• Keep consignees and/or Customer Service updated on vessel arrivals
• Coordinate with customs brokers or the shipping team for import clearance and delivery
• Ensure timely payment of charges to customs, port authorities, shipping companies, and other relevant stakeholders
• Ensure all relevant receipts are included in the job file
• Issue billing invoices to customers or overseas agents

• University graduate in any field (Open for fresh graduate)
• At least 1 years of working experience in the Freight Forwarding Industry with a strong Ocean Freight Import background.
• Customer-service oriented, works well under pressure
• Proficient in operating a PC and Microsoft Office
• Able to communicate effectively in both spoken and written English and Thai

Our client is a leading provider of high-quality aircraft containers, catering to the diverse needs of airlines worldwide. Renowned for their commitment to innovation, they set industry standards by delivering durable, user-friendly products that ensure safe and efficient flight operations. We are seeking an Executive Assistant/Marketing Coordinator to play a pivotal role in supporting the company’s CEO and CFO with administrative tasks. This dynamic position also involves serving as the primary liaison with external marketing partner, coordinating the company’s participation in industry trade shows and events, and leading internal communication efforts to ensure engagement and alignment across the organization.

Our client is an equal opportunity employer. Qualified applicants will be considered regardless of age, race, creed, color, national origin, ancestry, marital status, sexual orientation, gender identity or expression, disability, nationality, gender, religion, or veteran status.

Responsibilities:

• Manage calendars, schedules, and appointments for the CEO and CFO.
• Organize meetings, including agendas, materials, and minutes.
• Plan complex travel arrangements and logistics.
• Handle confidential information with discretion and professionalism.
• Monitor incoming communications and prioritize urgent matters.
• Prepare reports, presentations, and other key documents.
• Act as the primary liaison with external marketing partner, ensuring smooth communication and project alignment.
• Track marketing campaigns and provide updates to leadership.
• Oversee trade show participation, including registration, logistics, and promotional materials.
• Plan and execute company events such as town halls and team gatherings.
• Create engaging materials, such as newsletters and announcements.
• Ensure consistent messaging and branding across communication platforms.

 Qualifications:

• Bachelor’s degree or equivalent experience in Business Administration, Marketing, Communications, or related fields.
• Proven experience as an Executive Assistant or in a similar administrative role, with exposure to marketing coordination.
• Demonstrated ability to manage trade shows, exhibitions, and company events.
• Strong organizational, multitasking, and time-management skills.
• Excellent verbal and written communication skills in English (additional languages are a plus).
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and tools like SharePoint.
• Exceptional interpersonal skills with professionalism in engaging stakeholders at all levels.
• Proactive problem-solver with attention to detail and the ability to meet tight deadlines.