They are seeking a detail-oriented Invoicing Officer to manage project billing and invoicing processes. The role will be responsible for preparing accurate invoices, coordinating with project teams, and ensuring timely billing to clients in accordance with project contracts and company policies. The successful candidate will play an important role in supporting the company’s cash flow management and maintaining accurate financial documentation.
Responsibilities:
- Prepare and issue client invoices in accordance with project contracts, milestones, or agreed billing schedules.
- Verify billing information including project details, service scope, and fee structure before issuing invoices.
- Ensure invoices are accurate, properly documented, and issued in a timely manner.
- Coordinate with project managers, engineers, and internal teams to obtain billing information and supporting documents.
- Track project progress to ensure billing aligns with project milestones or deliverables.
- Follow up with internal stakeholders to ensure billing schedules are met.
- Maintain proper records of invoices, billing schedules, and supporting documentation.
- Monitor outstanding invoices and assist in tracking receivables when required.
- Support finance and accounting teams during monthly closing and financial reporting.
- Respond to client inquiries regarding invoices, billing details, and supporting documentation.
- Coordinate with clients to resolve billing discrepancies or issues when necessary.
- Ensure billing processes follow company policies, financial procedures, and contractual agreements.
- Support improvements in billing procedures to increase efficiency and accuracy.
- Bachelor’s Degree in Accounting, Finance, Business Administration, or related field.
- Minimum 2–5 years of experience in invoicing, billing, accounting, or finance-related roles.
- Experience in project billing, consulting, engineering, or service-based companies is an advantage.
- Good understanding of basic accounting principles and financial documentation.
- Proficiency in Microsoft Excel and MS Office; experience with QuickBooks and Power BI is an advantage.
- Strong attention to detail and accuracy in financial documentation.
- Ability to coordinate with internal teams and project managers.
- Good communication skills in English, both written and spoken.
- Responsible, well-organized, and able to manage multiple tasks and deadlines.
- Good attitude, team-oriented mindset, and willingness to support the finance team.
