Our client is a global logistics company that serves a wide range of industries along the entire supply chain with multi-modal transport, warehousing, customs clearance, and innovative value-added services.

We are looking for a Shipment Coordinator (Ocean Import) to ensure accurate and complete shipping documentation, communicate with consignees and Customer Service about shipments, create and maintain job files in FMS, coordinate import clearance and delivery, and manage timely payment of charges and issue billing invoices.

Responsibilities:

Review initial documentation to ensure shipping information is correct and complete, and confirm with overseas partners
Confirm receipt of handling and billing instructions from the Sales and Marketing Department or overseas agents
Inform consignees directly of upcoming shipments and/or send documents to Customer Service
Create job files in FMS, attach cover sheets and shipment details, and note the status of each job for processing
Keep accurate, timely records of manifest amendments on file
Keep consignees and/or Customer Service updated on vessel arrivals
Coordinate with customs brokers or the shipping team for import clearance and delivery
Ensure timely payment of charges to customs, port authorities, shipping companies, and other relevant stakeholders
Ensure all relevant receipts are included in the job file
Issue billing invoices to customers or overseas agents

Requirements:

University graduate in any field (Open for fresh graduate)
At least 1 years of working experience in the Freight Forwarding Industry with a strong Ocean Freight Import background.
Customer-service oriented, works well under pressure
Proficient in operating a PC and Microsoft Office
Able to communicate effectively in both spoken and written English and Thai

THB20000 - THB25000/ month

Si Racha, Thailand

Billing Officer (Contract)

Our client is a global logistics company that provides end-to-end supply chain solutions, including transportation, customs clearance, regulatory compliance, and value-added logistics services for a wide range of industries.

They are looking for a Billing Officer to manages the company’s invoicing process for international and domestic shipment, ensuring accurate calculation of freight charges, local charges and any outlay charges. Key responsibilities include preparing and sending invoices to customer, tracking cover sheet receiving from customer, reconciling accounts, resolving billing discrepancies, and maintaining the customer invoicing KPI.

Responsibilities:

Invoice Generation
- Receiving quotation and billing instruction and supporting documents from Customer Solution import/export)
- Carefully review, verify information provided such as shipping documents(e.g, Bill of Lading,Invoice packing lists, quotation, tariff and related before input data to TMS
- Prepare and issue invoices to customer, ensuring accuracy of data and billing details according to the quotation and supporting documents, receipt and etc.
- Use the correct Charges Code in TMS to issue the invoices as per guide line
- Issue credit notes for any request related to commercial decision or corrected the wrong billing invoice
Placing Billing invoice to customer
- Accumulate the invoice issued with supporting documents
- Arrange to scan the billing invoice with supporting documents and keep in TMS
- To issue the Cover Sheet from TMS and placing the billing to customer
- Planning and arrange schedule with messenger for placing the billing to customer
- Following up the Cover Sheet signed from customer and arrange the original to Accounting team, a soft copy to save record in share drive
Data Management
- To record the detail of customer for invoicing KPI and requirement including billing address, contact person and billing cycle
Discrepancy Resolution
- Liaise with Customers, Customer Solution team, Shipment Coordinator to resolve invoice dispute and shipment discrepancies
Escalation
- Report any job-related problems, complaints to Superior or Manage

Requirements:

Bachelor’s Degree in Logistics, Supply Chain Management; or a related field preferred; or equivalent work experience
Minimum 1 to 3 years of experience in the freight forwarding industry, logistics and supply chain
Knowledge of general freight forwarding term and standards
Knowledge of MS Office, Word and Excel
Able to work under pressure and must be very organized
Strong analytical skills and attention to detail and ability to work under tight deadlines
Knowledge of accounting functions and relative information retrieval
Have excellent service mind, responsibility and punctuality
Able to communicate English and Thai both spoken and written
Capable of handling and dealing with different level of people
Display flexibility and can motivate people for excellent results

THB20000 - THB25000/ month

Si Racha, Thailand

Shipment Coordinator (Air Export)

Our client is a global logistics company that provides end-to-end supply chain solutions, including transportation, customs clearance, regulatory compliance, and value-added logistics services for a wide range of industries.

They are looking for an Shipment Coordinator (Air Export) to handle daily export airfreight shipments, including bookings, documentation, and customs coordination. Responsibilities include preparing HAWB/MAWB, arranging truck bookings, sending pre-alerts, updating shipment status, maintaining TMS data, handling AR/AP entries, and coordinating with customers, overseas offices, and internal teams.

Responsibilities:

Check SO (or JI & Quotation) are correct and receive on time
Received space confirmation and all instructions of shipment (include DG documents) from customer solution
Prepare truck booking and forward all related documents concern export clearance to export customs team
Ensure data in TMS are correct and create hawb
Send draft hawb to the clients, airport Rhenus’ contact and follow draft hawb confirmation by clients
Receive draft mawb by GW Coordinator
Send pre-alert (mawb/hawb/inv/pl) to destination office via email
Prepare draft AWB and send to service provider, TIFFA-master loader and GSA only
Follow POD from destination office for shipment under DAP/DDP and update to the clients
Keep E-File as per SOP
Prepare and complete AR and AP(Accrue) in TMS

Requirements:

At least 2 years of experience in Freight Forwarding business
Bachelor’s degree or higher in Business Administration, Logistics, or any related fields
Can read and understand English
Strong organizational skills and customer orientation
Ability to handle multiple tasks with excellent time management skills
Be familiar with computer software programs eg Word, Excel, etc.
Ability to thrive in a fast-paced, dynamic environment

THB20000 - THB23000/ month

Bang Phli, Thailand

ICT/ELV Engineer

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