Executive Assistant to the Vice President (VP)

Our client is a multinational manufacturing company specializing in animal health and nutrition, particularly food palatability, is seeking an Executive Assistant to the Vice President (VP) – Asia Pacific. This high-level administrative role is responsible for providing comprehensive support to the VP.

The role demands exceptional organizational skills, professionalism, and the ability to work independently. The Executive Assistant serves as a trusted liaison between the VP and both internal and external stakeholders, ensuring the VP’s schedule and priorities align with business goals.


Responsibilities

• Act as the representative and primary point of contact for the Vice President (VP)
• Manage the VP’s calendar, schedule appointments, and prioritize engagements aligned with business objectives
• Redirect meetings or requests unrelated to the VP’s goals to the appropriate colleagues and follow up for continuity
• Establish and maintain an annual calendar, including a weekly meeting cadence for the entire APAC organization
• Ensure adherence to meeting schedules and follow up on action items, providing updates to the VP
• Organize, facilitate, and document meetings; take notes, summarize discussions, and track action items
• Maintain an external events calendar and ensure the VP attends key dates
• Draft emails, correspondence, presentations, and weekly messages on behalf of the VP
• Arrange and coordinate detailed travel plans, itineraries, and related documents
• Assist with special projects and initiatives as directed by the VP
• Maintain strict confidentiality regarding corporate, personnel, and research matters
• Represent the company professionally, fostering positive relationships with clients, partners, and stakeholders
• Plan and organize companywide meetings and events for the APAC region
• Proactively manage milestone celebrations and coordinate company memberships
• Submit expense reports on behalf of the VP and manage travel-related expenses

Requirements

• Proven experience as an Executive Assistant in an international organization
• Experience in a LEAN organization is preferred
• Thai national with excellent verbal and written English skills
• Self-starter with a results-oriented and proactive approach
• Strong analytical, organizational, and problem-solving abilities
• High attention to detail, with the ability to manage multiple priorities effectively
• Flexible and adaptable, with a strong sense of initiative and innovative thinking
• Unquestionable integrity and ability to build trust through professionalism
• Commitment to continuous personal and organizational improvement
• Intellectually curious and assertive, with strong interpersonal skills
• Demonstrated ability to handle sensitive information with confidentiality
• Proficiency in drafting correspondence, preparing presentations, and managing complex schedules

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