Administrative Officer

Our client, a leading global real estate services firm, seeks a motivated Administrative Officer to support our dynamic sales team. The role is primarily administrative — handling paperwork, maintaining accurate records, coordinating activities, and providing essential support to ensure smooth sales operations.

The position will be organized, service-minded, and open to growing towards data management and analysis responsibilities in the future.

Key Responsibilities:

• Provide full administrative support to the sales team.
• Prepare, organize, and file contracts, proposals, presentations, and other sales documents.
• Maintain and update customer databases, property listings, and sales tracking reports.
• Coordinate internal and external meetings, client appointments, and site visits.
• Communicate with clients for basic follow-up, appointment confirmation, and document collection.
• Conduct light cold calling to qualify prospects and support lead generation activities (scripts and guidance provided).
• Prepare sales kits and marketing materials as needed for client meetings.
• Monitor document workflows to ensure all paperwork is complete and accurate.
• Liaise between sales team members, marketing, and other departments to streamline processes.
• Assist in compiling and summarizing basic sales data and performance reports.
• Support ad-hoc administrative tasks and special projects assigned by the Sales Manager.

Qualifications:

• Bachelor’s degree in Business Administration, Real Estate, Marketing, or related field.
• 1–2 years' experience in administrative support, sales coordination, or a similar role preferred (fresh graduates are welcome if highly motivated).
• Good command of English (both spoken and written).
• Proficient in Microsoft Office (especially Excel, Word, and PowerPoint).
• Strong attention to detail, with excellent organizational and time-management skills.
• Good interpersonal skills and the ability to work collaboratively with a sales team.
• Service-minded, proactive, and able to prioritize multiple tasks.
• Comfortable making basic outbound calls with provided scripts.
• Willingness to learn and develop skills in data handling and analysis over time.